Form W-9 — free from the IRS
Form W-9 is free from the IRS as a fillable PDF. A contractor fills it in and gives it to the business paying them; it never goes to the IRS. The business then uses it to prepare the contractor’s 1099-NEC.
Form W-9 (PDF)The free ways to do it
The IRS’s fillable Form W-9
Free to download, fill in and sign. Give it to the requester — do not send it to the IRS.
Form W-9 (PDF)Collected your W-9s? Make the 1099-NECs
Every W-9 you collect becomes a 1099-NEC at year end. Enter the details once and download the recipient and payer copies.
Make 1099-NECsFrequently Asked Questions
Who needs to fill out a W-9?
Independent contractors, freelancers and other payees fill out Form W-9 to give the business paying them their correct taxpayer identification number (TIN).
Is Form W-9 filed with the IRS?
No. It stays with the business that requested it, which uses it to prepare the payee’s Form 1099. If a payee does not provide a TIN, the payer may have to backup withhold 24% of payments.